Client is a Pilates studio seeking a highly organised and detail-oriented Accounts & Admin Executive to join their team.
Responsibilities:
1. Accounts & Finance
- Handle day-to-day accounting tasks, including accounts payable and receivable, invoicing, and bank reconciliations. This includes handling a full set or partial accounts.
- Maintain accurate and up-to-date financial records and documentation.
- Coordinate with external auditors during the annual audit process.
- Manage sales, appoints and payroll processing, ensuring accuracy with our back-end system.
2. Administrative Tasks
- Support role in handling daily operations of the office, including general office administration duties, managing office supplies, and maintaining office equipment.
3. Human Resource
- Various administrative tasks, including maintaining employee and freelance instructors' records. Assist in the preparation of contracts and agreements for freelancers, ensuring all necessary documentation is in place.
- Handle HR matters such as payroll, annual leave, and medical leave.
- Maintain confidentiality and security of all employee and freelancer records.
4. Stocks & Inventory
- Manage the ordering and inventory of office supplies for the organisation, including items for sale such as non-slip socks, water, and towels. Processing of sales transactions and maintaining accurate records of sales, while also checking for any missing inventories.
- Researching and sourcing the best prices for office supplies as well as items for sale to optimise cost-efficiency.
- Monitoring stock levels and reordering items as needed to ensure availability for sale.
4. Reservation App
- Learn to operate our booking app and become proficient in its functionalities.
- Input pricing information accurately into the booking app based on the provided guidelines.
- Ensure that all pricing information is up-to-date and reflects any changes or promotions.
- Collaborate with the sales and marketing teams to ensure accurate pricing information is available to customers.
- Regularly review and verify pricing data to maintain consistency and accuracy in the booking app.
- Ensure sales & appointments are correctly input for accurate invoice and payroll reports.
5. Others
- Liaison person with company secretary, ensuring all company documents are in order.
- Ensure compliance with company policies and procedures at all times.
- Perform ad-hoc tasks as and when required by the management.
Job Types: Full-time, Permanent, Fresh graduate
Salary: RM3,500.00 - RM7,000.00 per month
Schedule:
- Monday to Friday
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