Supervisor, Stores [Canada]

 

Job Details:
Permanent Full Time (Non-Union)

Posting Status:
Open to all current Town of Oakville employees and external applicants

Closing Date:
Applications for this position must be received at oakville.ca by no later than 11:59 pm on September 5, 2023.

We offer:

• A defined benefit pension plan (OMERS)
• Comprehensive health plan complemented with life and disability insurance
• A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things

This position reports to the Manager of Fleet Operations and supervises all activities of the Central Stores functions. It will provide the planning, analysis, materials management, organization, and distribution of required goods and services across diverse commodities for internal and external client departments. This position will also work closely with Finance & Purchasing. Central Stores provides records management and supplies for: Fleet Services, Roads & Works, Parks & Open Space, Fire Department, Oakville Hydro, on light automotive, heavy truck, plows & winter control equipment, aerial devices, off-road, construction equipment, agricultural rated equipment, trailers, fuels at multiple depots, and small equipment encompassing some 1500 units.

What can I expect to do in this role?

• Provides counsel, direction, and instruction for staff, daily supervision, schedules, and distributes work assignments to ensure that client department requirements are appropriately met. This is often on a time / seasonally critical response basis with varying priorities.
• Oversees the performance of Stores staff. Participates in the training, recruitment & selection of new staff, and annual reviews.
• Develops, implements, distributes, and reviews short and long-term Stores and inventory strategies that meet budgetary confines and client departments’ needs.
• Establishes prudent practices and aligns the scheduling of resources human and material to accomplish them.
• Performs sourcing, evaluation, purchasing and the acquisition of commodities and services. This will include participating jointly or independently in the drafting and review of specifications for equipment, products, and services, and Town co-operative buying projects where pertinent and requested by Purchasing and/or the Fleet manager. Provides or assists in the analysis and recommendation of the results.
• Ensures that all records and documentation either manual or electronic of all inventories, records of purchases and disbursals and related costs are accurate, reconciled and distributed to the appropriate parties.
• Reviews monthly variances with appropriate parties.
• Performs purchase order approvals where required.
• Performs entries and reconciliations for VISA purchases.
• Responsible for the database of fleet vehicle and inventories information ensuring that inventory, maintenance, and repair related data are properly kept to mandated standards.
• Arranges the performance and reconciliation of physical (and/or cycle) inventory counts both perpetual and G/L records.
• Provides detailed and reconciled monthly reports to the Finance Department, Fleet Manager, and others where required, accounting for the utilization and cost distribution of labour, parts, services, and materials.
• Performs payroll for self and staff and forwards to appropriate individuals.
• Pursues and resolves warranty or credit issues with vendors.
• Analyzes, advocates, and effects any required changes to the functionality of the computerized inventory and other system(s) which may be independent or jointly with the Information Systems department and/or necessary parties.
• Participates in seminars, research, and studies of materials management issues, independently or as assigned. Investigates and recommends training from appropriate methods and resources for Stores staff.
• Liaises / confers regularly with staff, management, supervisors, vendors, both orally and written and at peer levels with other municipalities where required.
• Ensures that all related work practices and procedures comply with the Town of Oakville’s policies, By-Laws, guidelines and such other Statutes or
• Regulations that apply.
Performs other duties as assigned.
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How do I qualify?

• Secondary school graduation, OSSD, or recognized equivalent.
• Shall have completed the PMAC Certificate in Purchasing inclusive of Principles of Inventory & Operations Control and Principles of Transportation & Logistics; alternatively, shall have completed PMAC Principles of Buying and three related modules of APICS Certification in Production and Inventory Management; or equivalent.
• Five (5) consecutive years of progressive experience within a diversified stores / inventory operations context with at least three (3) years’ experience leading, delegating and/or supervising staff, preferably within a union environment demonstrating strong leadership abilities with interpersonal, people management and business process skills.
• Previous budget management capabilities and administration experience required.
• Must have and be prepared to demonstrate a broad and thorough knowledge of equipment and vehicle types (automotive, heavy truck, off-road, agricultural) and their operating systems.
• Familiar with the legal and regulatory requirements pertaining to fleet operations and repairs.
• In depth proficiency with office automation and computer applications such as Microsoft Office products (word processing, spreadsheets, databases, internet, Lotus Notes).
• Proficiency with financial systems such as CIS / JD Edwards, SAP Financials.
• Ability to create reports and work within Reports Now or equal system(s).
• Must be able to interpret and function with technical drawings (hard copy or electronic) for equipment and various other commodities to a high degree of competency.
• Must possess an understanding of the Highway Traffic Act and knowledge of the Occupational Health and Safety Act.
• Demonstrated effective communication, both oral and written, customer service and problem-solving skills. Proficient with time management skills and flexibility in adjusting between a variety of duties. Ability to work with minimal supervision and as part of a team.
• Must possess a valid and unrestricted ‘G’ (minimum) driver’s license with a driving record that demonstrates responsible and safe driving behaviour. Note: Applicants with 6 or more points are ineligible for consideration. The successful applicant, who is a new hire, will be required to provide the Corporation with a current drivers abstract (no older than 30 days) and pass a Town administered road test as a condition of employment.

Core Knowledge Required for Success

In addition, your experience demonstrates the following Supervisor Leadership Competencies:

• Strategic Thinking – innovating through analysis and ideas.
• Engagement – mobilizing people, organizations, and partners.
• Management excellence – delivering results through action management, people management and financial and asset management.
• Accountability and Respect – serving with integrity and respect.

Click Competency Profile to view the competencies for this Supervisor level.

Corporate Values:
Teamwork, accountability, dedication, honesty, innovation, and respect

DATED: August 22, 2023

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

We thank all applicants and advise that only those selected for an interview will be contacted.

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